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[Day 17] Team Division [Teams] [Thursday]
Team Lead Only
Only open this if you are a team lead or were elected to read this checklist early.
Leading a lean coffee retrospectiveLegend
🔹 Whole team's responsibility
🔸 Elected team facilitator's responsibility
🥇 Goal: These will help you improvise.
This checklist is detailed, but you can reach the goals using your judgment if you think you can achieve them faster than the checklist suggests.
🟧🟧🟧 Headers, subheaders 1, 2, 3.
🔄 Conditional
Preparation
Read the script. Fill in the _ _ _ _ with the results. This all top 50% not just 3 if your team is small enough that it won't take hours. During the event itself, you should do your best to celebrate each person and their win together by using a soundboard or whatever means you want to.
🟧🟧🟧 Invites & Lead
🔹 Action: Appoint someone as lead for the meeting if your team leader isn't there. If they are, they should lead. All the orange 🔸points are for them.
🔸Say: First, we need everyone on our team in this voice chat to avoid leaving anyone out.
🟧🟧🟧 Introduction
🔸Say: Last time we celebrated our progress as a team!
🔸Say: The day before the next Cycle, we'll meet together and do a big retrospective to improve our abilities. A retrospective is like looking back.
🔸Find the next Cycle's link and paste it in chat.
🔸Say: Everyone hit Interested on that event and set it to all events.
🟧🟧🟧 Reveal Results
🔸Say: Today we reveal the results of the election.
🟧🟧Initiative
🔸Say: The most willing and eager helpers and volunteers. People of initiative are:
3rd place _ _ _ _
2nd place _ _ _
1st place _ _ _
🟧🟧Work Quality
🔸Say: Those who the team celebrates for their awesome-quality work are:
3rd place _ _ _ _
2nd place _ _ _
1st place _ _ _
🟧🟧 Joy to Work With
🔸Say: Those who are the biggest joy they are to work with are:
3rd place _ _ _ _
2nd place _ _ _
1st place _ _ _
🟧🟧 Mature
🔸Say: Those who are celebrated as the most mature:
3rd place _ _ _ _
2nd place _ _ _
1st place _ _ _
🟧🟧 Quantity of Work
🔸Say: Those who did the most... the MVPs are:
3rd place _ _ _ _
2nd place _ _ _
1st place _ _ _
🟧🟧 Awesome & Wholesome
🔸Say: Starting with the person elected in 3rd position, the "most awesome and wholesome people are"
3rd place _ _ _ _
2nd place _ _ _
1st place _ _ _
🟧🟧 Top 50%
🔸Say: Those who are in the top 50% who finished with us... I will paste it in chat.
🔸 Paste:
** List all top 50% members**
_ _ _ _ _
_ _ _ _ _
_ _ _ _ _
_ _ _ _ _
_ _ _ _ _
_ _ _ _ _
*Fill these in but do not list them from 1-3, rather mix their order.*
🔸Say: This is a list of all those who finished in the top 50% based on an average across all the scores above in no particular order!
🔸Say & paste: Keep in mind that the election we do will highlight people who talk more. Therefore, the results will not be perfectly accurate. However, you should be aware that speaking up often and being visible is important in getting promoted in most jobs too. If you're not elected, it doesn't necessarily indicate poor performance; it might mean your contributions haven't been adequately noticed. Seek opportunities to enhance your visibility and engagement with the team.
🟧🟧🟧Reveal Reset
🔸Say: Soon the Helpfulness currency will reset, allowing teams to compete evenly in the next competition.
🔸Say: However, we will reveal two ways we can preserve our Helpfulness for the next round today.
🟧🔁🟧Start Your Division
🔁 If you have not done this already before:
🔸Say: Now we need to come up with a name for our whole Division!
🔸Name your Division.
🟦🟦 Name & Symbols
🔹 Now you and your team should choose your Division name and insignia.
🔹 Teams choose to have a color and an official emoji for their voice channel. They should also assign artistic team members to build you a logo or flag.
🟦🟦 Goals
🔹 Have everyone discuss their goals for joining the team and think about if anything has changed.
🔹 Come up with a Division/Legion goal statement. This could be anything from raising awareness for charity to building portfolios.
🔹 Discuss.
🟦🟦 Register Your Division
🔹 Skip for now. This has been removed. Auroris, consider having people "register/list" their division somehow.
🟧🟧🟧 Team Split Dividend
🔸Say: Today we will split our teams into smaller teams to fulfill our goals in a bigger way and increase our impact. Don't worry if your team starts small as your numbers will be added to by new people joining us next round.
🔸Say: This system of teams dividing allows as to have an even bigger impact creating more than one approach to our goal. It also gives new people a place of mentorship to land in growing the size of [P1].
🔸Say: Growing [P1]'s size helps [P1] make us an attractive destination for those seeking talent to hire.
🔸Say: For each new team created today, we will be allowed to preserve 30,000 Helpfulness even when the currency resets.
🟧🟧 Buy Passes
🔸Say: Based on the results today, if we are a [T2] team or higher that's now ranking up to a [T3] team, we need to buy join passes for [T2] or [T3] using the Helpfulness we have left.
🔸Say & paste: Buying more than 1 pass in order to save up for later is cheating so we may not do that or buy other items to hold for the reset.
People who...
## have not submitted to Ignite Cycle are
T1
## finished their first Ignite Cycle this round and submitted properly
or
## this time finished their second Ignite Cycle but were not voted in the top 50%
or
## are T2 and just finished their third Ignite Cycle but were not placed in the top 50% in this round
Are in T2
## have just finished their third Ignite Cycle and have been placed in the top 50% for the second time in a row
or
## were in T3 last round and did not get voted into the top 50%
or
## finished their second Ignite Cycle this round and were elected to the top 50% of their team
Are in T3
## were T3 last round and got voted in the top 50%
Are in T4
🔸 Have everyone list the tier they believe they are in and discuss their accuracy.
🔸Say: Tomorrow the economy is reset. Even if we have passes today, we need to re-buy these items so they last for the next jam:
🟧🟧🟧 Appointing Leaders
🔸Say: Now, we need to form teams based on tiers, grouping people in the same tier together, with a maximum number per team.
🔸Say: If your team has already adopted a Shadow Team, that team is the team to split from your main team regardless of rank.
🔸Say: Each tier group doesn't necessarily form a single team; rather, tier sizes max at 5 people total.
🔸Say: We get a huge bonus toward the next competition if we create new teams. We can preserve up to 40,000 of our Helpfulness from this round by buying the item "
🔸Paste and say: We must divide up your team into sub teams based on their tier first and then the minimum size of 3 and max of 6 next. We are not allowed to have more than 6 people on a single team. People in different tiers should only be paired when not enough people can be placed together for a team of 3.
🟧🟧🟧 Who Continues
🔸🔹 Work together to decide which team continues the current project, if any. Only one can continue and the highest tier team has final say.
🟧🟧🟧 Register Teams
🔸🔹 Have each team do the team registration: https://articles.p1games.com/introduction/individual-team-registration
🔸 Appoint a mentor from a higher rank team to each lower rank team.
🔸 Mentors don't help make things for the team but are a point of reference in case the team gets stuck.
🔸 Make sure the new teams know that following https://p1oc.net/nextsteps daily is mandatory.
🔸 Explain to newly founded teams that because we don't do game jam projects, but long-term projects, that there's a lot of overhead in the beginning and that that tapers down significantly over cycles.
🟦🟧🟦 Buy Team Split Dividends
🔸Say: The Division should now gather up their money and buy "1 Team Split Dividend" for every team they helped create today. If the Ignite Host is available, they can help you gather your funds and buy these before the reset, but don't wait, this needs to be done now.
🔹 Everyone buy 1x Team Split Dividend if you can afford it. Use /give to give it to your Division/Legion Leader.
🔹 The Division/Legion Leader should put in a ticket with a list of teams and their members requesting preservation of Helpfulness during the reset.
🟧🟧🟧 Next Tuesday
🔸Say: Next Tuesday, we'll have a retrospective with our entire Division, so all teams assemble together to do it. Be there! You need the information from that day in the next round.
🟧🟧 Preparing for Retro
Do this only if you did not already appoint someone.
⌚5 min max.
🔸Say: Now we need to elect someone who is good at the social side of things and on Tuesday called a "Retrospective".
🔸Say: Everyone should be there as not being there could mean you can't be part of the team in the next round.
🔸Action: Appoint someone social to read this checklist and prepare for Tuesday:
🟧🟧🟧 Next Wednesday
🔸Say: Next Wednesday, the next Cycle will start. Make sure everyone is there.
🔸Paste: Hit interested on this event (all in series):
https://discord.gg/Ydr46QZqpP?event=1225292610810155078
DONE! Celebrate a Cycle well done!
🟧🟧🟧 FAQ
If I am T2 but helped with a T1 team and was voted in the top 50% am I now T2 or T3?
T3 = Anyone who has both finished 2 Cycles and been elected in the top 50%.
If I am T1 but got elected to the top 50% of a T2 team do I go to T3 or do I become T2?
T2
Teams play no role in how you rank up, so if you refresh the page and take a look at the image I put at the bottom, it will explain to you that team rank plays no role in individual rank. Other than that, you should be put down to a team of your rank if you were onboarded by a team of a higher rank for the first round.
Teams play no role in how you rank up, team rank plays no role in individual rank. Other than that, you should be put down to a team of your rank if you were onboarded by a team of a higher rank for the first round.
🟧🟧 Team Split Questions
Do I have to split my team up?
Yes, teams are required to split.
We already split our team into a Division last time. Does each team on the Division split again?
Yes, teams are required to split.
Our Legion already has 13 teams, do we need to split?
Instead of splitting teams, split up your Legion, not in half, but form a new set of teams from your Shadow Teams under a new "Legion". But create a relationship in your insignia and your name so that it's clear that they are like a child Legion of your current Legion while still showing enough separation. If you're doing this for the second time, you can add new teams to your child Legion until it's full also.
Child Legions are not any different than a different Legion and there are no special rules for them. However, we really strongly encourage mentorship between parent and child Legions.
Ideally you want to split off people who have different goals such as going indie vs getting hired in the AAA games industry.
Ignore
🔸Paste this in chat, and read it out loud:
The tier system here at [P1] is a ranking system that ensures that capable people are connected with other capable people as they rise through the ranks.
The current team's tier is not the same as the individual members on that team. The tier of the team is defined by its elected leaders' tier. During a Cycle, a team might help onboard people that are not within their tier and therefore have a diverse set of tiers within a single team. Today, we're going to split up our teams based on those tiers.
Teams split from the same group at the end of a jam are automatically placed in the same allied Division. Today, we're not splitting into different teams but evolving into a Division where multiple teams are led by a single overall leader.
These Divisions work on different games and projects but share the same processes and values.
T2 - People who submitted in any Ignite Jam.
T3 - Those T2 members of an Ignite Jam who submitted with their team AND got elected to the top 50% of their team.
T4 - For those who were elected to the top 50% of a T3 team. Must have been T3 when joining the team.
🟧🟧🟧Elections
Let's all do team evaluations now: https://form.jotform.com/240804578565970
🔸Say: Sometimes we let people join teams that are not qualified to be on a particular team.
🔸Say: We should each fill that form privately.
🔸Say: But first we need to make a list of all the people on our team. Let's do that together.
🔹Action: Make list.
🔸Say: You will need my email to submit the form. Here it is...
🔸Action: Paste an email you don't mind sharing.
🔸Say: Ok, now that we are done, let's do this form silently together:
🔸Action: Paste https://form.jotform.com/240804578565970