Ignite Meetings [Host]

Guide on Leading Meetings

Basics

With these events you represent [P1] and we expect you to come with an amazing attitude, well-rested and well-refreshed. So do a little bit of exercise before you come. Come with a positive attitude and represent the truly people-first attitude that makes [P1] what it is.

Before the meeting, read through what you're required to do for the meeting and write your own summarized checklist. Rather than reading off our checklists, you should write your own and improvise off that.

Legend

Every meeting has an accordion slider and a checklist related to that meeting. Just under this sentence is a legend that will tell you how to interpret the checklist.

Legend

Every meeting has a checklist. Each checklist includes orange, blue and green emoji.

🔸 Ignite Host's responsibility

🔹 Everyone in the meeting's responsibility

🥇 Goal: These will help you improvise.

🟦🟦🟦 Headers, subheaders 1, 2, 3.

🔄 Conditional

Start/End

On most meeting days we follow a standard start and finish procedure.

These are indicated by "Start: Normal" and "End: Normal" in the accordion slider under each specific day. If you see them, follow the checklist seen here:

Standard Starting Procedure

[Host] [Daily] Meeting Introduction

Introduction

To prepare, read through the script until you can work mostly without it. Small talk will become easier as you get to know the team. Be sure to read The Contest Process before the event and understand where we are at so you can mention upcoming highlights.

When coming to this meeting, come with an energetic attitude, as your positive energy will set the tone for everybody here. Come well-rested. Read the legend and follow the checklist.

🟧🟧🟧 Start the Event

🔸 Say: Join the #🤝━ Meetings channel and start the event once it reaches the hour.

🟧🟧🟧 Make Small Talk (3-5 min)

Goal: Ask questions and get people to respond via voice.

🟧🟧🟧 Introduce Yourself

🔸 Say loudly: Welcome everyone! My name is ____, and I'll be your host.

🟧🟧🟧 Announcements

🔸 Say: Take a look at The Contest Process and highlight key upcoming events.

🟧🔁 Introduce Today's Topic

If there is a special topic:

🔁 Say: Today we will be...

If not:

🔁 Say: Today we will have a really quick meeting!

Standard Ending Procedure

[Host] Daily Meeting End

🟧🟧🟧 Teams Speak Up

🔸 Say: Team leaders, post the name of your team in text chat now.

🔸Action: Give them a moment to type their team names.

🔸Action: Add the emoji 👍 📝 and 🏆 to each team's name.

🔸Say: The team with the highest number of people attending, that also assigns an Interviewer this meeting will get a 2000 Helpfulness bonus.

🔸Action: Make sure each team has an Introduction giver by making sure 📝is selected.

🔸Action: Call out teams that don't. "Yellow Square Davison" we need you to find someone to help us with Introductions today -- we really need your help!

🔸Paste: Use 👍to indicate that you are part of a team 📝to volunteer as an introduction giver and 🏆to indicate that you are leading that team for today.

🔸Action: Give it max 5 min then move on with or without the positions filled.

🔸Say: Introduction givers, make sure to join me in https://discord.gg/eDJPPEPvxC 1 hour and 10 min after today's event. That is 10 past the next hour.

On most days, you would go back to the [Host] checklist for that day, in which you would continue your checklist. On other days the meeting ends here as there is no particular event going on on that day. However, on some days we just have the team split up and follow a particular checklist. If that's the case, this is the moment you want to explain that checklist and have them follow it.

🟧🟧🟧 Accountability Sessions

🔸Say: Accountability sessions are a powerful way to ensure you do what you want in life.
🔸Say: You can use them throughout this Jam and for non-jam tasks, earning lots of helpfulness each time.
🔸Say: Paste: Click the button to open the academy <#1219787894814670869> and then read this: https://discord.com/channels/388747322130956288/1234269721575161857/1234269721575161857

🔸Say: If you are interested in doing an accountability session with someone, post your name in chat now.
🔸Say: Once someone pastes their name, hit the thumbs up on their name to become their partner -- then set up a time with each other using a private thread.

🟧🟧🟧 At Meeting's End

Don't do this until after the rest of he other checklist!

🔸Action: Congratulate the team with the most members attending and do /give-coins to give 2000 Helpfulness to the team's lead.

🔸Action: End the event. Click events in the top left and click on the ... "End event."

🟧🔁🟧 Split Teams

This refers to any day in which there is not a checklist for you to go through further with them, but you're splitting them up right away and having them go through a particular team checklist like this one.

🔸 Explain what the event is in detail or read over the checklist for the event live briefly going over each point.

🔸Split teams up and have them follow the checklist for the even if there is one.

Week 1 - Team Formation

[W1] [Day 1] Team & Goal Formation Meeting [Wednesday]

Discuss goals, split new people into teams.

Pitch Covenant

[W1] [Day 2] Idea Brainstorm Meeting [Thursday]

Teams formed on Wednesday now create a game idea based on their goals.

[W1] [Day 3] Teams Pitch Ideas [Friday]

Teams get feedback from host on the viability of their ideas.

They are asked NOT to work on them until approval Monday. Currency system is explained to them. Recruiting and onboarding explained to teams.

Week 2 - Development Start

[W2] [Day 4] 50% of Pitches are Approved [Monday]

Host gives the green light to 50% of pitches, disqualifies pitches out of scope and asks the others to re-pitch tomorrow.
- Winner is given 4,000 Helpfulness and +5 points toward victory.
- Deadline of 2 weeks is explained. + 2 days for trailer, 1 day for feedback/honors.

[W2] [Day 5] Next 50% of Pitches Approved [Tuesday]

Host totally disqualifies teams and distributes their members to other teams if they are out-of-scope.
Rest are approved.
Playtest prize announced.

[W2] [Day 6] Introduction to Ranks [Wednesday]

Ranks Explained

[W2] [Day 7] Playtest 1 [Thursday]

Tough feedback given each game.
Winner gets 6000 Helpfulness + 5 points toward victory.

[W2] [Day 8]

Week 3 - Development Continued

[W3] [Day 9]

[W3] [Day 10] Playtest 2 [Tuesday]

Feedback given each game.
Winner gets 6000 Helpfulness + 5 points toward victory.

[W3] [Day 11] [Wednesday]

[W3] [Day 12] Submission Q/A - Trading & Testing [Thursday]

Host will go over project submission rules, then split teams to trade and test each other's games.

[W3] [Day 13] [Friday]

Payout for all the team members who come to chat who were recruited by teams *bonus paid out*

Week 4 - Development Finished

[W4] [Day 14] Final Submission Midnight [Monday]

Trailer submission 2 days later explained.

Deadline

[W4] [Day 15] Team Recognition Day [Tuesday]

Teams highlight each other's achievements.

[W4] [Day 16] Final Judgement Playtest [Wednesday]

Contestants choose which games win the community-choice awards.
Contestants asked to join tomorrow to see honor role

[W4] [Day 17] Team Evaluations [Thursday]

Teams evaluate their members progress through a feedback session.
??? Teams do a retrospective.

[W4] [Day 18] Rest [Friday]

Week 5 - Reset

[W5] [Day 19] Winner Announced [Monday]

Contestants asked to either keep teams together or break up to new ideas for next round.

[W5] [Day 20] [Tuesday]

Teams reveal who will move on with them.

Week 5/1 - A New Ignite Jam

[W5/1] [Day 13] Next Ignite Jam Starts [Wednesday]

Tip: These "days" only cover business days -- we don't operate on weekends although some teams will choose to.